Guide: Understand EAN invoicing for the public sector
Have you landed your first government client and are you about to invoice for your work?
Are you confused by words like EAN number, NemHandelsregisteret and OIOUBL format?
Entering the EAN space can seem daunting and confusing, so if you're left wide-eyed and wondering, don't despair.
We've put together a thorough guide to help you feel safe and secure when sending EAN invoices.
What is an EAN invoice?
An EAN invoice is an electronic invoice using an EAN number (European Article Number), which is a digital invoicing method that can be used between companies in Denmark's NemHandelsregister and public institutions. EAN invoicing is often used by public institutions and larger companies to handle invoices more efficiently and automate accounting processes.
CVR vs. EAN - What's the difference?
CVR is an abbreviation for "Central Business Register" and is the state register and information portal for Danish companies.
All Danish companies must be CVR-registered and have a CVR number. However, with a few exceptions for companies with an annual turnover of DKK 50,000 or less.
EAN, on the other hand, is an abbreviation of "European Article Numbering".
An EAN number is used for invoicing to public bodies such as municipalities, regions or companies that are registered in NemHandelsregisteret.
Whereas CVR invoicing is primarily done via email with an invoice attached as a PDF file or via letter, invoicing to the public sector is done through e-invoicing via an EAN number.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
E-invoicing
... or electronic invoicing is a direct and electronic version of an invoice where the invoice is created and processed in an electronic format between supplier and customer.
Electronic invoicing has many advantages:
- Your invoices are executed quickly
- Your invoices are posted automatically
- Easily send electronic receipts or reminders for missed payment terms
- Easily invoice both the public and private sector
- Minimize manual errors
There are different accounting systems that you can use to create an e-invoice, which we will introduce you to at the end of this post.
EAN invoicing for the public sector
In order to be able to send an EAN invoice to the public sector you first need to get hold of the 13-digit EAN number, whereas with a regular invoice you would invoice via a CVR number instead.
The EAN number can be seen as the electronic address of the institution or company and ensures that your invoice ends up in the right place.
You can find out the EAN number of the company or institution you need to invoice, either directly or by searching on their website.
An institution with multiple departments may have different EAN numbers, which is a good idea to be aware of when invoicing.
There may also be some public recipients who invoice via their CVR number.
When the company receives an EAN invoice, they can then pay via their system. If you don't invoice via an EAN number to these entities, your invoice will be rejected.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
NemHandelsregisteret
NemHandelsregisteret is designed to support secure and simple sending and receiving of EAN invoices.
The NemHandelsregisteret is part of the Danish Business Authority and is a kind of overview portal and contact register.
Here you can find all Danish companies and authorities that accept EAN invoices and thus the OIOUBL format.
What is the OIOUBL format?
OIOUBL format is the format in which your EAN invoice is sent and consists of a total of 15 documents that help to support a secure process.
It is generally a requirement that invoicing to the public sector must be done in this format.
Your invoice will be converted to this format, which must then be sent to the NemHandelsregisteret. The NemHandlesregisteret will then send the EAN invoice to the relevant public body.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
How to send an EAN invoice
If you have a CVR numberyou can log in with your NemId at Virk.dk.
Here you can create an invoice or credit note and enter the institution or company EAN number and fill in the other required fields.
You can then approve the invoice and the system will send the invoice to the public institution or company in question.
This means that the invoice is both sent and received in a special electronic format between the parties involved.
Get help with EAN invoicing
- Virk.dk is your free way to invoicing via an EAN number and using your NemId.
- Factofly can easily and simply handle EAN invoicing for you-invoicing for you and ensure that you receive payment for your work without the need for a company registration number. With Factofly, you only pay a small fee when you invoice for your work.
- Dinero is an accounting programfrom which you can e-invoice via an EAN number. There is both a free version and a version with payment requirements, DineroPro.
- Sproom is a platform from which you can send and receive electronic invoices. This is the platform used by the accounting software Dinero. You can create a free account here.
- Billy is also an accounting program that you can send e-invoices from through an EAN number. Billy also has a free version and a pro and premium version with payment requirements.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
Get started with EAN invoicing
Whereas the CVR number is the identification number for Danish companies, the EAN number is the identification number for public bodies.
As mentioned earlier, EAN stands for "European Article Numbering" and it's easy to get the number from your public customer.
After that, there are different types of help available when it comes to EAN invoicing itself.
You can choose to get help from a freelance agency like us at Factofly, invoice yourself through an accounting program that offers this service, or invoice directly on Virk.dk with your nemID.
This ensures that your invoice to the public sector is sent correctly and in the special OIOUBL format.
Ultimately, this will keep both you and your customer safe, and we hope you are now ready to send your first EAN invoice.
Guide: Understand EAN invoicing for the public sector
Have you landed your first government client and are you about to invoice for your work?
Are you confused by words like EAN number, NemHandelsregisteret and OIOUBL format?
Entering the EAN space can seem daunting and confusing, so if you're left wide-eyed and wondering, don't despair.
We've put together a thorough guide to help you feel safe and secure when sending EAN invoices.
What is an EAN invoice?
An EAN invoice is an electronic invoice using an EAN number (European Article Number), which is a digital invoicing method that can be used between companies in Denmark's NemHandelsregister and public institutions. EAN invoicing is often used by public institutions and larger companies to handle invoices more efficiently and automate accounting processes.
CVR vs. EAN - What's the difference?
CVR is an abbreviation for "Central Business Register" and is the state register and information portal for Danish companies.
All Danish companies must be CVR-registered and have a CVR number. However, with a few exceptions for companies with an annual turnover of DKK 50,000 or less.
EAN, on the other hand, is an abbreviation of "European Article Numbering".
An EAN number is used for invoicing to public bodies such as municipalities, regions or companies that are registered in NemHandelsregisteret.
Whereas CVR invoicing is primarily done via email with an invoice attached as a PDF file or via letter, invoicing to the public sector is done through e-invoicing via an EAN number.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
E-invoicing
... or electronic invoicing is a direct and electronic version of an invoice where the invoice is created and processed in an electronic format between supplier and customer.
Electronic invoicing has many advantages:
- Your invoices are executed quickly
- Your invoices are posted automatically
- Easily send electronic receipts or reminders for missed payment terms
- Easily invoice both the public and private sector
- Minimize manual errors
There are different accounting systems that you can use to create an e-invoice, which we will introduce you to at the end of this post.
EAN invoicing for the public sector
In order to be able to send an EAN invoice to the public sector you first need to get hold of the 13-digit EAN number, whereas with a regular invoice you would invoice via a CVR number instead.
The EAN number can be seen as the electronic address of the institution or company and ensures that your invoice ends up in the right place.
You can find out the EAN number of the company or institution you need to invoice, either directly or by searching on their website.
An institution with multiple departments may have different EAN numbers, which is a good idea to be aware of when invoicing.
There may also be some public recipients who invoice via their CVR number.
When the company receives an EAN invoice, they can then pay via their system. If you don't invoice via an EAN number to these entities, your invoice will be rejected.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
NemHandelsregisteret
NemHandelsregisteret is designed to support secure and simple sending and receiving of EAN invoices.
The NemHandelsregisteret is part of the Danish Business Authority and is a kind of overview portal and contact register.
Here you can find all Danish companies and authorities that accept EAN invoices and thus the OIOUBL format.
What is the OIOUBL format?
OIOUBL format is the format in which your EAN invoice is sent and consists of a total of 15 documents that help to support a secure process.
It is generally a requirement that invoicing to the public sector must be done in this format.
Your invoice will be converted to this format, which must then be sent to the NemHandelsregisteret. The NemHandlesregisteret will then send the EAN invoice to the relevant public body.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
How to send an EAN invoice
If you have a CVR numberyou can log in with your NemId at Virk.dk.
Here you can create an invoice or credit note and enter the institution or company EAN number and fill in the other required fields.
You can then approve the invoice and the system will send the invoice to the public institution or company in question.
This means that the invoice is both sent and received in a special electronic format between the parties involved.
Get help with EAN invoicing
- Virk.dk is your free way to invoicing via an EAN number and using your NemId.
- Factofly can easily and simply handle EAN invoicing for you-invoicing for you and ensure that you receive payment for your work without the need for a company registration number. With Factofly, you only pay a small fee when you invoice for your work.
- Dinero is an accounting programfrom which you can e-invoice via an EAN number. There is both a free version and a version with payment requirements, DineroPro.
- Sproom is a platform from which you can send and receive electronic invoices. This is the platform used by the accounting software Dinero. You can create a free account here.
- Billy is also an accounting program that you can send e-invoices from through an EAN number. Billy also has a free version and a pro and premium version with payment requirements.
Send EAN invoices with Factofly
Be a hassle-free freelancer and get paid without a VAT number with Factofly. We help 7,000+ others with an everyday life without administration.
Get started with EAN invoicing
Whereas the CVR number is the identification number for Danish companies, the EAN number is the identification number for public bodies.
As mentioned earlier, EAN stands for "European Article Numbering" and it's easy to get the number from your public customer.
After that, there are different types of help available when it comes to EAN invoicing itself.
You can choose to get help from a freelance agency like us at Factofly, invoice yourself through an accounting program that offers this service, or invoice directly on Virk.dk with your nemID.
This ensures that your invoice to the public sector is sent correctly and in the special OIOUBL format.
Ultimately, this will keep both you and your customer safe, and we hope you are now ready to send your first EAN invoice.
