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By 3.2 min readLast Updated: 16. November 2023

Your quick guide to how to send an EAN invoice – and what it even is

You have got a customer in the public sector, have done your work and now they ask you to send an EAN invoice.

Because invoicing to the public sector does not always take place in the same way as with the well-known CVR invoicing. EAN invoicing takes place via a so-called EAN number, which public bodies (and several larger companies) use.

Here you will find a brief overview of what an EAN number is and how to send one EAN invoice.

In addition, we have also made an extended one EAN Billing Guide, which you can find here.

What is EAN?

Where a CVR number is an identification number for Danish companies, EAN is a 13-digit identification number used by public bodies and larger companies.

When invoicing to, for example, public institutions, municipalities and regions, it must take place electronically via an EAN number.

You can find an overview of EAN-registered companies and organizations in Denmark at NemHandelsregisteret.

When you have to send invoices to a public customer, it therefore requires that you invoice via an EAN number. If you don't, your invoice will be rejected.

However, it is a good idea to be aware that there may be several different EAN numbers for different departments under the same agency.

When you invoice in this way, the creation and payment of the invoice takes place via a secure system that protects both you and your customer.

Send your first invoice via an EAN number

If you have created a CVR number for your business, you can on Virk.dk create an EAN invoice by entering the required information. 

When you approve your EAN invoice, it is sent to your customer via a secure system.

In addition, there are several different accounting programs that have implemented the possibility of invoicing via an EAN number. 

This applies to accounting programs such as Dinner, Billy etc., where you can easily create this type of invoice. Several of these accounting programs have a free version where you can test EAN invoicing. 

The only thing required in these programs is that you know and provide your customer's EAN number. 

Invoicing for an EAN number without a CVR number

If you have not yet created a CVR number and still want to carry out work for a customer with an EAN number, Factofly can easily and simply handle EAN- the invoicing for you.

By using Factofly you can receive payment for your work, and invoicing without having to be CVR registered.

When you invoice through Factofly, you use our CVR number, where invoicing, also for EAN numbers, can be done simply and easily.

Furthermore, you only pay when you actually use Factofly.

That way, you don't pay for something you don't get, which can be especially an advantage if you don't yet have a large amount of invoices.

create free user

An easier freelance life with Factofly

Be a freelancer without hassle and get paid without your own CVR number with Factofly. We help almost 3,000 others with an everyday life without administration.

create free user

Invoicing to the public sector

Getting started with an EAN invoice for the public sector can seem overwhelming, but fortunately there are several different ways to get started.

And including also different solutions.

If your company has a CVR number, you can use Virk.dk yourself, where you can quickly create an EAN invoice, from which it is sent securely to your customer through an internal system.

In addition, there are several accounting programs that can also be helpful with your EAN invoice for the public sector.

If your company is not CVR registered, or if you would like to ease the administrative burden, you can also easily send an EAN invoice via Factofly.

Read more about EAN invoicing in our detailed guide here.

send EAN invoice
By 3.2 min readLast Updated: 16. November 2023

Your quick guide to how to send an EAN invoice – and what it even is

You have got a customer in the public sector, have done your work and now they ask you to send an EAN invoice.

Because invoicing to the public sector does not always take place in the same way as with the well-known CVR invoicing. EAN invoicing takes place via a so-called EAN number, which public bodies (and several larger companies) use.

Here you will find a brief overview of what an EAN number is and how to send one EAN invoice.

In addition, we have also made an extended one EAN Billing Guide, which you can find here.

What is EAN?

Where a CVR number is an identification number for Danish companies, EAN is a 13-digit identification number used by public bodies and larger companies.

When invoicing to, for example, public institutions, municipalities and regions, it must take place electronically via an EAN number.

You can find an overview of EAN-registered companies and organizations in Denmark at NemHandelsregisteret.

When you have to send invoices to a public customer, it therefore requires that you invoice via an EAN number. If you don't, your invoice will be rejected.

However, it is a good idea to be aware that there may be several different EAN numbers for different departments under the same agency.

When you invoice in this way, the creation and payment of the invoice takes place via a secure system that protects both you and your customer.

Send your first invoice via an EAN number

If you have created a CVR number for your business, you can on Virk.dk create an EAN invoice by entering the required information. 

When you approve your EAN invoice, it is sent to your customer via a secure system.

In addition, there are several different accounting programs that have implemented the possibility of invoicing via an EAN number. 

This applies to accounting programs such as Dinner, Billy etc., where you can easily create this type of invoice. Several of these accounting programs have a free version where you can test EAN invoicing. 

The only thing required in these programs is that you know and provide your customer's EAN number. 

Invoicing for an EAN number without a CVR number

If you have not yet created a CVR number and still want to carry out work for a customer with an EAN number, Factofly can easily and simply handle EAN- the invoicing for you.

By using Factofly you can receive payment for your work, and invoicing without having to be CVR registered.

When you invoice through Factofly, you use our CVR number, where invoicing, also for EAN numbers, can be done simply and easily.

Furthermore, you only pay when you actually use Factofly.

That way, you don't pay for something you don't get, which can be especially an advantage if you don't yet have a large amount of invoices.

create free user

An easier freelance life with Factofly

Be a freelancer without hassle and get paid without your own CVR number with Factofly. We help almost 3,000 others with an everyday life without administration.

create free user

Invoicing to the public sector

Getting started with an EAN invoice for the public sector can seem overwhelming, but fortunately there are several different ways to get started.

And including also different solutions.

If your company has a CVR number, you can use Virk.dk yourself, where you can quickly create an EAN invoice, from which it is sent securely to your customer through an internal system.

In addition, there are several accounting programs that can also be helpful with your EAN invoice for the public sector.

If your company is not CVR registered, or if you would like to ease the administrative burden, you can also easily send an EAN invoice via Factofly.

Read more about EAN invoicing in our detailed guide here.